Student Transfer-Out Request Form

Student Transfer-Out Request

Smart Global Education

Verification

Student Info

Transfer Details

Confirmation

Contract Verification

Contract No. * What is this?

Please enter your contract number to proceed.

I. Student Information

Parent/Guardian Name *

Relationship to Student *

Contact Number *

Email Address *

II. Reason of Transfer

Please select the main reason for transferring *

What is your affordable monthly installment budget? *

AED

Which country will you be migrating to? *

Which emirate will you be moving to? *

Are you considering virtual classes? *

Yes

What timings would you prefer? *

Please tell us the story of your dissatisfaction *

Notice for Transferring to Non-DepEd School

Option 1 – School-Assisted Processing

Our partner school will process the CAV and Apostille on your behalf. Processing time is approximately 2–3 months, depending on the availability of DFA appointments, and expedited processing is not available.
Estimated Service Fee: 600 AED (excluding courier/delivery charges to hometown or overseas).
Requirement: An original Special Power of Attorney (SPA) authenticated by the Philippine Embassy in the UAE must be sent via courier to our partner school. Only the original SPA is accepted; scanned copies are not allowed.
Total processing time is subject to the availability of DFA appointments and government processing schedules.

Option 2 – Document Preparation Only

Our partner school will prepare all documents required for CAV processing.
Estimated Document Preparation Fee: PHP 1,000.
Documents must be claimed personally by the parent/student. If claimed by a relative or representative, an SPA from the Philippine Embassy in the UAE is required.
CAV application must be filed with the DepEd Regional Office – CAR (Baguio City), as only this office is authorized to process the CAV for our partner school.
Processing time is unknown and will depend entirely on the processing timeframe of the concerned government offices.

Requirements for CAV & Apostille Application

Birth Certificate of the learner.
Authorization letter authorizing the school to process the CAV application.
Clear computer-scanned copy of the learner's passport biopage.
Clear computer-scanned copies of both parents' passport biopages.
Clear computer-scanned copy of the UAE Residence ID.
Original Special Power of Attorney (SPA) from the Philippine Embassy in the UAE for minor applicants (to be presented upon claiming the CAV from DFA). The original document must be sent our partner school via courier ; scanned copies are not accepted.
Four (4) recent 2×2 ID photos of the applicant.

Important Notes:

All supporting documents, except the original SPA, must be submitted as clear computer-scanned copies. Photos taken using mobile phones or camera shots will not be accepted.
Kindly advise which option you prefer so we may coordinate accordingly.
All processing timelines are subject to the schedules and turnaround times of the concerned government agencies.
Once you confirm your preferred option, all communications regarding the processing shall be made directly with our partner school through email only. Phone calls and other forms of communication will not be entertained.
The contact details and further instructions of our partner school will be provided upon confirmation of your preferred option.

Kindly advise which option you prefer: *

Option 1 – School-Assisted Processing

Option 2 – Document Preparation Only

I fully understand and accept the process and fees required. *

III. Transfer Information

Must be the actual name of the school as the documents will be addressed to that school.

Name of Receiving School *

School Location and Country *

Email Address (If Available)

Please enter a valid email format (e.g. [email protected]).

IV. Important Notice

The parent/guardian acknowledges that the information provided above is true and correct.

The name and location of the receiving school are required so that the student's Good Moral Character Certificate, Transfer Credentials, Form 137/Form 138, and other school documents can be properly addressed and prepared for the receiving institution.

The release of school records and transfer credentials is subject to financial clearance and completion of all required documents and obligations.

The first request for transfer documents is free of charge. However, any modification, correction, reprocessing, or re-request of previously prepared documents due to changes in the submitted information shall be subject to a 50 AED processing fee.

Processing of transfer documents may be delayed if incomplete information or requirements are submitted.

Estimated processing time for transfer documents is approximately 2–4 weeks upon completion of all requirements and clearance.

V. Parent/Guardian Confirmation

I hereby request the transfer-out of my child from Smart Global Education and confirm that all information provided in this form is accurate and complete.

I understand that transfer documents will only be processed upon completion of all school requirements and settlement of all outstanding obligations.

I further understand and agree to the Important Notice, policies, procedures, fees, conditions, and other details stated in this form, including the processing guidelines for transfer documents and re-request/modification fees.